ASAP’s Open Science Policy
There are five key components to ASAP’s Open Science Policy:
- Post preprints. Draft manuscripts must be posted in an open access preprint repository no later than the time of article submission to a journal for review.
- Ensure immediate open access. Publications at a journal must be immediately freely available online with no embargo period. Grantees are required to retain copyright via CC BY 4.0 or CC0 license for unrestricted reuse.
- Share research outputs and inputs. All previously unpublished research outputs (data, code, protocols, and lab materials) that are included in a publication must be deposited in a publicly accessible repository no later than time of publication and cited in the publication with their persistent identifier. All previously published research inputs (data, code, protocols, and lab materials) included in a publication must be unambiguously identified.
- Include appropriate acknowledgments and affiliation. ASAP must be acknowledged with specific language and all ASAP-affiliated authors must share their ORCID in the manuscript.
- Share outputs with the ASAP network. All ASAP-funded Research Outputs arising from ASAP grants must also be shared within the ASAP grantee virtual platform, no later than time of final publication.
To ensure that grantees are compliant with our Open Science policies, all ASAP-supported manuscript drafts must be sent to ASAP’s Open Science Team no later than time of preprint posting. Note that ASAP-supported manuscripts refer to all work published with ASAP funds, whether in part or in full.
As a sign of our commitment to supporting best practices for Open Science, researcher compliance with ASAP Open Science policies is factored into decision-making when considering funding support.
Click below to see answers to some of the most common questions about our Open Science policy:
ASAP funds are project-based, meaning they are given to each team based on the work that was proposed. ASAP-funded work includes:
- Projects that are listed in the ASAP-funded proposal
- Methods or resource papers that enable the ASAP-funded proposal
- Pivots that resulted from prior findings arising from projects that were part of the ASAP-funded proposal
- Thought leadership pieces (reviews, communications, letters) pertaining to knowledge gaps in the field that the ASAP-funded proposal was addressing
If you have any questions about what constitutes ASAP-funded work, please contact the Open Science Team at [email protected].
All manuscripts and outputs resulting from partial or full support by ASAP — either during the award, or after the funding period has ended — must be credited in the acknowledgments section of the publication or other research output, such as datasets, code & software, protocol, or lab material. If there is not a specified place for Acknowledgements, use the notes or detail area of the record:
This research was funded in whole [replace with or “in part” if appropriate] by Aligning Science Across Parkinson’s [insert Grant number] through the Michael J. Fox Foundation for Parkinson’s Research (MJFF). For the purpose of open access, the author has applied a CC BY 4.0 [replace with CC0 if appropriate] public copyright license to all Author Accepted Manuscripts arising from this submission.
Preprints, which are early versions of research work yet to be formally peer reviewed, must be submitted to a public preprint server – such as bioRxiv, medRxiv, or an institutional repository – no later than the time of article submission to a journal for review. Preprints must carry a CC BY 4.0 or CC0 license, and where possible, research outputs and inputs should already be linked to the manuscript. As your manuscript changes, we recommend versioning the preprint.
Publish in a journal that offers immediate open access of the final edited version of the journal article (known as the version of record [VoR]) without embargo and accepts a CC BY 4.0 or CC0. Use the Sherpa tool to verify a journal’s open access status.
If you publish in a subscription-only journal or a journal that does not accept the CC BY 4.0 license, contact ASAP at [email protected] to learn about alternate open access options. Please note that ASAP will not cover the article processing charges (APC) associated with publishing if this method is chosen.
If other funders of a multi-funded grant (which ASAP also partially supports) are concerned about adhering to our policy, ASAP will engage in discussion with the other funder(s) to understand their concerns. Contact us at [email protected] to initiate discussion. Grantee compliance with our Open Science policies will be monitored vigilantly so we urge such discussion prior to publication when there are contravening circumstances.
The journal impact factor (JIF) of the journal or publisher has no bearing on our funding decisions. Rather, we will consider the intrinsic merit of the work, along with the adherence to our open science policies. This is in line with the San Francisco Declaration on Research Assessment (DORA), of which we are a signatory.
For any preprint or publication, you must apply a Creative Commons (CC) Attribution license to all Author Accepted Manuscripts (AAMs) arising from submissions to peer-reviewed journals that report original research. Licenses specify the legal bounds of reuse, a key principle of Open Science. Below are the types of licenses that are compliant with ASAP’s open access requirement:
- CC BY 4.0 is the default license required for all research papers. The license ensures that you receive attribution for the work (intellectual ownership) but allows your work to be freely shared (redistributed in any medium or format or adapted for future purposes).
- CC0 is applied to authors employed by the government, or for other content in the public domain. Under this license, no attribution is required.
- Please note that we do not allow CC-BY-ND or CC BY-NC-ND as licensing options. These licenses are not open access licenses, as they do not permit adapting, transforming, translating, or updating the work in any way. For more on why we do not allow non-commercial licensing, please read the rationale from cOAlition S under the header “Licenses.”
In the rare event that there is disagreement with the publisher regarding the licensing requirement and immediate online access requirement, contact ASAP at [email protected] to assist. We will only consider licenses other than CC BY 4.0 and CC0 on a case-by-case basis.
To ensure appropriate licensing, you must:
- Include language that your submission carries a CC BY 4.0 or CC0 public copyright license in the acknowledgment section of your submitted manuscript (to both the preprint server and the publisher). See “Acknowledgements” section of the policy for required language.
- Determine whether the journal will include the CC BY 4.0 or CC0 license in the published VoR (the final version of record published by the journal). Journals typically list the license terms of an article under a rights and permissions or a copyright tab. If you cannot find this information, you can also send an email to the publisher.
- If the preprint server or journal has the appropriate licensing, and the article is being published in an open access journal, do nothing. The journal will submit your article to PubMed Central (PMC) or Europe PMC upon publication.
- If the preprint server or journal does not have the appropriate licensing, and/or if the journal is subscription-only, select another preprint or publication venue such as your institutional repository. Please contact [email protected] for assistance if needed.
To assist with compliance, ASAP will pay reasonable Article Processing Charges (APCs) for open-access research articles. In order to be eligible for APC coverage, the manuscript must be 100% compliant with ASAP’s Open Science policies.
ASAP works with our implementation partner, The Michael J Fox Foundation (MJFF), to provide coverage for APCs, when applicable. To apply for coverage, grantees must complete a submission form.
In addition to ensuring open access to preprints and published manuscripts, ASAP’s Open Science policy requires that research outputs (resources newly generated by experiments described in the article) and research inputs (pre-existing resources used in research experiments) are properly referenced no later than the time of publication.
Referencing Research Outputs
Research outputs, including data, code & software, and protocols, that support preprint and final research papers must be made available to other researchers in recognized community repositories no later than the time of publication. Generated lab materials must be registered by the time of publication.
Associated metadata necessary to understand, assess, and replicate the reported study findings (excluding protected health information) must also be shared.
Referencing Research Inputs
Previously published research inputs must be unambiguously identified in the publication. Research inputs could include datasets, code & software, protocols, tools, organisms, and reagents used in prior publications.
How to Reference Research Outputs & Inputs in a Manuscript
Citing research outputs and inputs is aligned with existing industry best practices, including data availability policies required by several publishers. We recommend that a key resource table be incorporated in any ASAP-supported manuscript, to highlight the research outputs and inputs that were generated in and utilized for a manuscript.
Please note that ASAP endorses the FAIR Guiding Principles for scientific data management and stewardship that were published in Scientific Data in 2016. These guidelines are intended to improve the Findability, Accessibility, Interoperability, and Reuse of digital assets.
The core requirements of ASAP’s policies and the FAIR principles are:
- All relevant dataset files are described by adequate metadata.
- All datasets are assigned a globally unique and persistent identifier that is included in the core metadata.
- The persistent identifier and adequate metadata are registered or indexed in a reliable, searchable resource.
- ASAP Acknowledgements are included in the repository record.
Data: There are many data repositories in which ASAP-funded work can be deposited. Use the Data Repositories Wiki to see recommended repositories for your datatype or investigate whether your data is eligible for deposit with your institutional repository. Please note that any data repository of your choosing must adhere to the following:
- Enable immediate open access to the underlying data upon posting of your preprint and submission of your manuscript to a journal
- Allow reuse with licensing no more restrictive than Creative Commons Attribution 4.0 License (CC BY 4.0)
- Assign your dataset with a persistent and unique identifier, such as a DOI (digital object identifier) or Accession number to facilitate linking and citation
- Provide long-term storage and preservation, such as those that meet the ISO’s trustworthy digital repository standards
We will work with teams to identify the appropriate platforms. For questions about recommended repositories, please email [email protected].
Protocols: Experimental protocols that are employed in published ASAP-funded research must be made publicly available (and updated as needed) through a protocol sharing service such as protocols.io. ASAP will provide support to grantees in using the protocols.io platform.
Lab Materials: All tools or reagents, including cell lines, transgenic models, plasmids/clones, and antibodies, that are funded by ASAP must be made readily available to the community and citable as a means of supporting reproducibility and to enable further research. For questions about recommended repositories, please email [email protected].
For assistance with citing lab materials, take a look at the Resource Identification Portal that aggregates information from multiple repositories and provides identifiers for citation in publications.
Code/Software: Software, including algorithms, scripts, and other code-based research outputs, must be made available through code repositories like GitHub and assigned a DOI. If it is difficult or impossible to assign a DOI through the code repository, Zenodo can also assign a DOI to code hosted elsewhere.
We want to ensure that the public can track which ASAP-affiliated researchers on articles are emerging from the Collaborative Research Network (CRN), therefore we ask that ASAP is also included in author affiliations. Any current or prior member of your team, as indicated on the Hub, who is an author of an ASAP-funded paper should include ASAP as an affiliate.
For the ASAP Collaborative Research Network – In addition to an investigator’s home institution, an ASAP-specific affiliation should be designated as such: Aligning Science Across Parkinson’s (ASAP) Collaborative Research Network, Chevy Chase, MD, 20815.
All ASAP-affiliated authors must also include their ORCID (Open Researcher and Contributor IDentifiers) in all ASAP-funded preprints and publications.
ASAP has developed a custom-built Research Outputs Management System (ROMS) to help grantees track research outputs using persistent identifiers and adequate metadata to permission-based sharing. Our goal is to retain a catalog of where ASAP research outputs are located so that we can enhance access to resources generated within our Network for the entire research community. Usage of the ROMS will factor into future follow-on funding decisions. All public ASAP-generated outputs are also shared at www.parkinsonsroadmap.org/catalog.
Contact Us
If you have any questions, email [email protected].
Note, these policies will ultimately be housed on the ASAP website in perpetuity and will be referenced as such in the award contract. This is a living document and will be updated accordingly.
